Driver terminal
What With the driver terminal, drivers can register, and delivery orders can be assigned to the driver. Where POS: Order overview > Driver terminal. |
We recommend using an incognito tab if the driver terminal is opened on the same computer as the POS, as this can otherwise lead to problems.
Driver terminal
The driver terminal can be opened in two ways, either under POS: Employee/Driver or under POS: Order overview > Driver terminal.
The driver terminal fulfills two functions. First, it serves as a tool for staff to record their working hours, regardless of their function in the company. On the other hand, and primarily, it is intended to allow drivers to assign delivery order tours and determine the best route, as well as to allow a supervisor to check the drivers' driving times during and after tours.
The driver terminal can also be used in conjunction with tour planning (POS: Order overview > Trip planning).
Logging in to the driver terminal
There are two ways to log in to the terminal:
- By entering the personnel number or
- by scanning the personnel barcode, which can be created in the employee file. The number field can be shown or hidden for this purpose.
After logging in, the employee selects the role in which they work. If the employee has more than one position in the company, these are displayed.
Please note: If the employee has different payments for different positions, this may have an impact on payroll.
Tour assignment
The open tours can be seen on the map after registration and in the list on the left-hand side.
The colored marking in the list indicates whether the delivery is still within the communicated delivery time period or not. The delivery time period can be set under Admin: Store > Stores > Edit > Settings > Delivery and take away settings > Delivery time meter - green + Delivery time meter - yellow.
To select a tour, simply click on it in the list or scan the barcode on the kitchen receipt.
Several tours can be assigned to one driver. If recommended distances are set for the vehicles (Admin: Vehicles > Vehicles > Edit > Recommendation from km), the driver terminal may suggest a change of vehicle.
Click on "Calculate route" to calculate the route of the selected tour.
Click on "Start trip" to start the delivery. The driver is logged out, and the overview shows when the driver is expected to return.
If the option for tour blocks has been activated in the store settings (Admin: Store > Stores > Edit > Settings > Disposition / Tour management > Distance and time between two deliveries, to recommend a merger into a trip combo + the field below "Time in minutes"), these also appear here in the terminal and can be assigned to the drivers.
Return from a tour
After completing a delivery, the driver must report back. To do this, he must log in again with his personnel number or barcode. The tour is then declared complete.
In the employee payroll (Admin: Accounting > Payrolls) you can see an overview of the tours from which the driver has returned late and the tours from which he has arrived conspicuously early.
On his return, the driver can, if necessary, change the payment method to another or to a partial payment.
Control elements
The function of the various buttons is briefly explained below.
Break: By clicking on "Break", the employee takes a break, which is noted in the payroll.
End of shift: By clicking on "End of shift", the employee's shift is ended. The payroll is run.
Vehicles/inventory: This is where the employee changes the vehicle or inventory. They can only select vehicles/inventory that have not yet been assigned.
Trip overview: This gives the employee an overview of the tours they have driven.
The tour is released again by clicking on the button with the "X". Another employee can then be assigned the tour.
Back: The button "Back" takes you back to the login screen.
Payroll accounting
Click on the button "End of shift" to pay the driver or office worker and at the end of his shift. A short summary is then displayed.
If the setting for printing the payroll has been activated, a detailed driver payroll or employee payroll is then printed (Admin: Store > Stores > Edit > Print > Only show employee payroll as preview > Yes).
This payslip can also be viewed retrospectively in Admin under Admin: Accounting > Payrolls > Details > Display.
Further information on payroll accounting can be found here: https://support.simplydelivery.de/portal/en/kb/articles/employee-payroll-accounting.
Reporting
A further detailed report can be viewed on the dashboard of the cash register under "Staff" (POS: Dashboard > Staff). To do this, simply click on the "Display" magnifying glass icon for the employee.
If the employee's working hours need to be adjusted, e.g. because they have forgotten to log out for their break, this can also be done on the POS dashboard under the same "Staff" section. To do this, click on the "Edit" pencil icon.
The working time adjustment can also be made in Admin, under Admin: Accounting > Payrolls.
Further information on payroll accounting can be found here: https://support.simplydelivery.de/portal/en/kb/articles/employee-payroll-accounting.
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